Privacy Policy

Global HR Implementation Services Ltd. Privacy Policy

This is the Privacy Policy (the ‘Policy’) of Global HR Implementation Services Ltd., company number 10261711, of International House, 61 Mosley Street, Manchester, EC1V 2NX (hereafter ‘Global HRIS’, ‘we’, ‘our’ or ‘us’). This Policy applies to personal data we obtain through our website (www.globalhris.co.uk, the “Website”) and/or services.

When you access or use our Services, you acknowledge that you have read and understand its content.

What information do we collect?

The following are examples of types of personal data that we may collect. The specific kind of information collected by us will depend on the Services provided:
• Contact information including but not limited to name, last name, email address, phone number, address, company, job title
• Your location
• Your interests and preferences
• Details about your company pertinent to identifying your requirements for our services

Why and how we use personal data

Your personal data may be processed in any of the following ways:
• To send you periodical marketing and promotional communications, such as emails, newsletters, whitepapers and event invitations where you have subscribed to these services (where you no longer wish to received these communications you can opt out via our unsubscribe instructions in our emails)
• To provide the service you have requested
• Establish and manage Global HRIS accounts;
• Communicate changes to our Services;
• Comply with and enforce applicable legal requirements, agreements, and policies; and
• Any other activity consistent with this Privacy Notice.
• We will never sell your information

Products & Offerings

At Global HRIS we have a range of service offerings. Below is a list of all of our services and the Personal Data we have access to through them:

Global HRIS will “not” collect or have any access to your employee PII with the following services:
• Project/Programme Management
• RFP and Business Case Support
• Service Transition
• Process Improvement

Global HRIS “will” have access to your employee PII with the following services (for more information check out our FAQ’s):
• End to End Testing
• Data Migration

Below are some examples of data we collect and process the two services mentioned (including but not limited to):
• Name – First, Middle, Family Name / Surname
• Date of Birth
• Employee ID, Department, Division and Location
• Social Security Number
• Passport Number
• Driving Licence Number
• Address
• Telephone Numbers
• Email Addresses
• Emergency contact details
• Work Address
• Bank Name, Account Number and Sort Code
• IBAN
• Salary including Bonus Payments and other Financial Benefits
• Pension Details
• Court Order Details
• Diversity (e.g. Religion, Race, Ethnic, Political)
• Trade Union Membership
• Other types of special categories of personal data
• Work permit
• Absences from Work, Time Profile and Work Schedule
• Other data submitted by Users in open fields

Data Transfers

• In line with GDPR regulations Global HRIS does not store any PII data outside of the EU, as all our serves are EU based.

How long do we retain your information?

• We store some information about you while you are a customer and may continue to store this for up to 12 months after a contract has ended, except for……
• Your employee PII data, this data will be completely removed from our systems
• We may store some information about you for a longer period on historical backups or due to external regulations imposed on us as a business (for instance by HMRC).

Changes & removal of personal data

You may inform us of any changes in your Personal Data, and in accordance with our obligations under the EU General Data Protection Regulation ((EU) 2016/679) (“GDPR”).  We will update or delete your Personal Data accordingly. To find out what Personal Data we hold on you, to request a copy of your personal data or to have your Personal Data updated, amended or removed from our database, please contact us via our website or email address.

Find out more about how we can help you by calling Global HRIS today on 0161 900 8227 or get in touch through our website.
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