Payroll Data Migration: A Step-By-Step Guide

Payroll data migration involves moving payroll data from your legacy system to a new system. It may sound like a straightforward process, but the reality is very different. Payroll data migration is a lengthy process and can be a monumental task to complete. Single country data migrations are time-consuming enough, but if your migration is on a global scale, it can soon become complicated.

There’s no need to panic though! Here we share our very own step-by-step guide for a successful payroll data migration.

Our payroll data migration service takes the stress away, so you can focus on your business. Our experienced consultants will support you at every step of the migration. We’ve also developed our very own data migration tools to provide the finest level of detail and accuracy.


Plan your process

Set out the steps needed for a successful payroll data migration. You should consider when the best time is to make the transition, so it runs as smoothly as possible. Note down what your end-goal will be and set deadlines. You should aim for three data migrations for your payroll implementation: test stage, parallel run and go-live. The number of employees you use will vary for each migration, so plan accordingly. Data migration on a global scale will involve further planning and alignment of all payroll systems. So take your time to ensure your migration is a success.

Here at Global HRIS, we understand there is no one-size-fits-all migration. So we’ll work with you to create a detailed plan to prepare your business for its payroll transition.


Cleanse out-of-date data

A change of systems is the ideal time to review the information held. If your HR and payroll systems are stand-alone, it’s vital that a data cleanse is completed so they’re in sync. Make sure you’ve identified all the data needed for your new payroll system before you begin your cleanse.

Data cleansing can soon become complicated. Take a step back and let our experienced consultants handle your payroll data cleanse. We will work closely with your supplier to obtain your data, so they can process it quickly and accurately. Our consultants will be with you every step of your payroll migration.


Lift and shift your data

The biggest part of any system implementation is data migration. Lifting your payroll data from your legacy system into your new system is a lengthy process, so ensure you’ve given yourself enough time to complete.

Your employees expect you to act responsibly with their personal data. The law demands this too. Failure to meet these requirements can lead to serious legal and financial implications for your business. You should never transfer any data via email either.


Test out your new system

It’s important to verify your payroll is calculated accurately by running a series of tests. These tests should compare the new system’s data with your legacy system. This should prove your data is clean and you’re able to complete the required testing.

Testing is the most critical phase in any HR or payroll transformation. We pride ourselves on our payroll testing expertise. Our highly-trained consultants can complete the testing, project manage or train your payroll team to carry out the testing themselves.


Go-live with your payroll

Once your data is migrated, testing is complete and any errors fixed, you’re good to go live with your payroll. The migration process can be lengthy, so be mindful of your estimated go-live date when you’re developing your data migration plan.


Whether your migration is on a local or global scale, we can help. Let us do the heavy lifting and migrate your data, so you can do what you do best; running your business.

Speak to one of our dedicated consultants today on 0161 9008227, or use our contact form.

Find out more about how we can help you by calling Global HRIS today on +44 161 317 2903 or get in touch through our website.
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