Every business has been challenged over the last year during the coronavirus pandemic. Many businesses swapped office life for home-based working, and technology became essential to ensuring regular contact with our employees. As we begin the new year with more restrictions in place, what does this mean for the future of the workplace?
Any changes to your workplace can affect your business. Your business will also regularly handle confidential data; for example, private employee information or payroll management. So, it’s important to adopt a working style that ensures your team remain protected. It’s vital that any data your business handles remains secure, too.
Working from home or remote-based options aren’t new, but that doesn’t mean they’re here to stay, either. It’s important to find a workplace solution that fits your business’s unique culture.
Here we share tips and predictions for the future of the workplace, and how these new changes could impact your payroll.
Your future workplace shouldn’t be new. Instead, it should focus on what works already, and what you’d like to improve.
Sit down (either virtually or face-to-face) with each of your employees. Make a list of individual tasks which can be successfully completed at home. Also, note down all responsibilities that suit a collaborative, office environment. These may be monthly round-up meetings or collaborative kick-off sessions between different teams.
Make sure any employee that regularly handles confidential data is aware of how to protect this information. They should know how to protect data both when they’re in the office or working from home.
The future of the workplace will likely be a split between remote working and office culture. Whilst every business is unique, your team could divide their time during the working week. As an example, your employees could attend the office on certain days for meetings. Splitting your team’s time might improve their productivity levels, too.
Over the last year, it was crucial for employers to offer their team support for their wellbeing. For example, you may have raised awareness of issues (such as stress, worry or anxiety) within your team. Similarly, you might have had regular catch-ups with your employees.
It’s important to continue this trend into the new year. Employee mental health should be one of your business’s main focuses, wherever your team work. Make sure you prioritise any regular meetings with your staff (either virtual or face-to-face). Likewise, make time outside of work for regular virtual gatherings for the team to socialise.
With the future of the workplace splitting time between the office and home, make sure your team’s setup is suitable. Invest in the right working from home equipment for your team. Offer each of your employees a laptop riser, desk chair or a second screen. It’s really important for your team’s physical and mental health that their environment works for them.
Your staff are the most important part of your business. So, the future of the workplace should draw on your own employee’s experiences. Ask your staff to answer questions to find out what could improve their working life. Additionally, ask them how – going forward – they’d like to collaborate with their team.
Technology has allowed many of us to transition smoothly from the office to home working. The future of the workplace will rely more than ever on technology, to ensure we all remain connected.
It’s important to invest in the right technology when it comes to payroll, as it’s often an employer’s biggest expense. Many payroll and HR teams adapted to a new home-based model over the last year. There’s lots of digital platforms out there to support your payroll team.
So, experiment with different digital tools and platforms to find what works best for your business. Once you’ve found the tools that support your team, it’s important to invest in these platforms. This can help with a smooth transition between home-based work and office culture.
Over the last few years, new laws have required payroll management to be compliant with GDPR guidelines. This placed a bigger focus on data confidentiality; which is still at the centre of the future of the workplace. Thankfully, advances in security measures – like wi-fi encryption – should keep your data safe.
Payroll is at the core of your business. With many businesses still working from home, your payroll will likely become more automated. Employees will need to gain access virtually for their payroll queries. A few examples may include their payslips, their annual leave and any upcoming payments, like bonuses. Payroll automation will combine all data in one place and simplify your business’s payroll process.
Finally, as we start the new year, you may be keen to explore new payroll providers. It can be daunting to explore a new payroll service, especially during a pandemic. If you’re keen to find a new payroll provider, think about your business’s unique needs. You may also want to have a budget in mind. Writing a list of questions you’d like a potential provider to answer could help, too.
It’s important to offer your team a mix of working spaces. The future of the workplace should be based on your own business’s culture. So, it’s important to find what works best for your team.
It’s equally important to ensure any data your business handles stays protected. Global HRIS are available to support with payroll management. We will always keep your confidential data protected. Get in touch today.